Create a new session
To create a new session, go to the Sessions screen via the Scheduling tab and click the "Add" button. In the dialog that appears enter the session name and a short description. You can also mark the session as featured if you are using the Attendease API to pull sessions into a third party solution. Click "Save" to create a new session.
If you want to edit or update a session, click to select the relevant session from the column on the left-hand side.
Edit session information from the "Details" tab. In the first section, you are able to edit the information entered when the session was created, i.e. session name, description, and if the session is featured.
If the session has a corresponding live, pre-session, or on-demand video, enter the video URL in the "Live/Pre-Session Video URL" field in the "Video" section on the "Details" tab. You can also use this field to set up webinars for multi-session events on the Session Schedule block.
If the session has a corresponding post-session video, enter the URL in the "Post-Session Video URL" field.
In the "Scheduling" section of the "Details" tab, you can update options related to scheduling. If you want to allow attendees to schedule the session, ensure that the "Scheduling" checkbox is selected. When a session is created attendees are by default able to schedule it.
In this section you can also decide if the session is open, meaning that any number of attendees can attend the session - regardless of room capacity. You can also lock the session, which will prevent attendees from adding or removing the session from their schedule. Lastly, you are able to define the maximum number of times each attendee can schedule this session.
To add a speaker to a session, begin typing a speaker's name into the provided field in the "Speakers" section. Select the correct speaker from the drop-down menu and they will be added to the session. To remove a speaker, click the "Remove" button.
To add a sponsor to a session, begin typing a sponsor's name into the provided field in the "Sponsors" section. Select the correct sponsor from the drop-down menu and they will be added to the session. To remove a sponsor, click the "Remove" button.
To add a filter, select the field to the corresponding filter and then choose the appropriate filter item.
Files uploaded in the "Session Materials" section can be downloaded by attendees through the mobile app or by using the Advanced Session Schedule block.
In the "Time Slots" tab you can view all instances that the session has been scheduled. If the session has not been scheduled, this tab will be blank.
Add a note to a session to attach important information to that session. Notes are for internal use and can only be viewed by your organization's team members.
In the "Advanced" tab you can set additional settings for your session.
If you want to enter a session code and choose your own naming convention, do so in the "Session Code" field. These are used in a similar way to course codes at colleges and universities. Session codes allow event organizers to catalogue sessions by category and level. For instance, you could give a session a code such as SMM120, with SMM standing for “social media marketing” and 120 signifying the level of the session.
You are also able to add metadata in this section. Metadata is generally managed by Attendease to add custom attributes to a session or event.
In this section, set the visibility of your session. By default, your session will be set as "Published". If you don't want visitors to your website or attendees to be able to see your session you can set the visibility to "Protected" or "Private".
You can also mark a session as featured, which allows you to handle these sessions differently through the public API. Please note that this will not affect how the session is displayed on your schedule.
Schedule Builder Options
Locking room and time will prevent any existing time slots for this session from being moved in the Session Slotter. You can also choose how long you would like the default duration of this session to be as well as how many instances the session will be available to be scheduled.
Add a Pricing Group or Pass to make a session restricted. This means the session will be available only to those in either the specified Pricing Group(s) or with the selected Pass(es). You are also able to choose if you want the session should be automatically scheduled for attendees in the Pricing Group or with that Pass. Click here to learn more about restricted sessions.